Executive Assistant 12 month contract

  • Job Reference: CLR310704
  • Salary: £Competitive
  • Location: London
  • Contact: Jamie Smith on +44 (0) 20 3372 6991 or jamie@claretrecruitment.com

Our client are a leading Wealth Manager based in the City of London. They are currently seeking a dynamic PA/Executive Assistant to support their Private Client team for a 12 month contract term.

What you'll do:

  • Maintaining absolute discretion when dealing with confidential data and meeting minutes
  • Proactive Diary management, anticipating changes to plans and priorities and ensuring all parties are kept up to date
  • Arranging meetings, fielding telephone calls and co-ordinating visitors
  • Office organisation, including maintaining effective filing systems and prioritising confidential filing
  • Dealing with correspondence both internally and externally, via post and email as directed
  • Travel arrangements and collating expenses
  • Liaising with and communicating effectively with all levels of staff across the Firm and other parties as required
  • Assist the business manager with key tasks for Investment Management
  • Collating documents and organising meetings
  • Minute taking of confidential meetings, responsible for following up on action points and escalating issues where appropriate
  • Organising ad-hoc Management events

What we need from you:

  • Educated to at least A Level Standard (C grade and above)
  • Minimum B at GCSE English & Maths
  • Able to communicate confidently and appropriately with staff at all levels across the Firm
  • Able to proactively determine priorities and consistently meet deadlines
  • Demonstrates prompt upward referral of issues arising, difficulties encountered
  • Able to multi-task
  • Flexibility in catering for the ebbs and flows of workload
  • Good written and verbal communications skills
  • Good knowledge of Excel, Word, PowerPoint and Outlook