This website is owned and operated by Claret Recruitment Ltd. We are registered in England and Wales under registration number 06944576 and our registered office and principal place of business is at 23 Austin Friars, London, EC2N 2QP. We provide permanent and temporary recruitment services to clients looking to recruit personnel for their businesses. We also provide payroll services for contractors.
At Claret Recruitment Ltd we are committed to maintaining the trust and confidence of our service users and visitors to our website.
This policy applies where we as a data controller determine the purposes and means of the processing of personal data with respect to candidates, contractors, their referees, clients and our website visitors.
CANDIDATES/ CONTRACTORS: We collect from you, information including personal data necessary to match you to the best possible employment opportunities and/or to actively search for a role on your behalf. Throughout the various stages of the recruitment process, we may collect further information necessary to assess your eligibility for a role. This information includes CV data, identification documents, educational records, work experience, employment status, immigration status, details of referees, your National Insurance number and financial information. You may choose to share other relevant information with us.
We may also collect information related to your health, diversity information or details of any criminal convictions and will do so only where appropriate and in accordance with local laws and requirements.
At times, we may also use your personal data for diversity monitoring, marketing and profiling. Where appropriate and practicable, we will seek your consent before undertaking some of these activities.
The legal basis for our data processing is our legitimate interests which are the provision of our service to you, the ability to assess your suitability for potential roles and to put in place employment contracts.
CLIENTS: As a Client of Claret Recruitment we may need to use information about you or individuals at your organisation in the course of providing our services. Personal data collected from you may include your name, job title, information contained in your communications and other such data that we would naturally come into contact with while liaising with you regarding your staffing requirements.
The legal basis for our data processing information about our Clients is our legitimate interest – namely the performance of a contract between you and us and/or taking steps to enter into such a contract and in order that we may manage our relationships and communicate with Clients, maintain records of those communications and promote our services to our customers.
THIRD PARTIES WHOSE DATA WE ARE PROVIDED BY CANDIDATES/ CLIENTS E.G. REFEREES: In the course of providing our Candidates with suitable employment opportunities, we may ask for the contact details of a Referee, so that we can get in touch with them in order that they may serve as a Referee.
The legal basis on which we process your data is our legitimate interests. We need to verify the employment history and qualifications of our Candidates, to ensure they are well matched with employment opportunities for which we are putting them forward.
The legal basis for our data processing is our legitimate interests which are monitoring and improving our website and services.
We collect personal data about you from the following sources:
We will take appropriate technical and organisational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data. These include taking appropriate measures to deal with any suspected data breach.
We will store all your personal data on secure servers, password protected personal computers and mobile devices, and in secure manual record-keeping systems.
You acknowledge that the transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
Personal data that we process for any purpose shall not be kept for longer than is necessary for that purpose. We will retain your personal data as follows:
Notwithstanding the other provisions, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
We may disclose your information to various third-parties as follows:
CANDIDATES/ CONTRACTORS: Your personal data may be shared with various parties who initiate a search for personnel and where the job description or the available position matches your skills, experience and job interests. The purpose of which is to ascertain whether you could be a good fit for the available position. Your information may also be shared with individuals and organisations who hold information related to your reference or application to work with us, such as current, past or prospective employers, educators and examining bodies and employment and recruitment agencies
CLIENTS: Your personal data may be shared with a candidate or contractor for the purpose of reporting to you at interview or where a candidate or contractor has been employed and engaged by you.
WEBSITE USERS: Unless you specify otherwise, we may share your information with providers of web analytics services to help us improve the performance of our website
We do not carry out automated profiling.
To better match your candidate profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA.
Our customer and candidate relationship management platform and accounting software are based in the US at this time. The European Commission has made an “adequacy decision” with respect to the data protection laws of the US. Transfers to the US will be protected by appropriate safeguards, namely the use of the EU-US Privacy Shield approved by the European Commission, a copy of which can be obtained from https://www.privacyshield.gov/.
We will only transfer data outside of the European Economic Area or EEA (i.e. the Member States of the European Union, together with Norway, Iceland and Liechtenstein) where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, for example:
In some cases, we rely on Soft opt-in consent to market to you. Soft opt-in consent applies where you have previously engaged with us (for example by submitting a job application or CV, or registering a vacancy to be filled), and we are marketing other recruitment-related services. Under ‘soft opt-in’ consent, we will take your consent as given unless or until you opt out.
For most people, this is beneficial as it allows us to suggest other jobs to you alongside the specific one you applied for, significantly increasing the likelihood of us finding you a new position. For other types of e-marketing, we are required to obtain your explicit consent.
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights.
The right of access
You have the right to obtain access to your information (if we’re processing it), and certain other information.
The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
The right to restrict processing
You have right to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services (for example, if you decide to switch to a new provider). This enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
Alternatively, in some cases we may be entitled to refuse to act on your request.
You may exercise any of your rights in relation to your personal data by written or verbal notice to us in addition to the other methods specified in this Section. Please consider your request responsibly before submitting it. We’ll respond as soon as we can and, generally, this will be within one month from the date of receiving your request.
We may contact you by phone, email or on social media where you have provided us with these details. If you prefer a particular contact means over another, please just let us know.
post, to Claret Recruitment Ltd, 23 Austin Friars, London, EC2N 2QP;
by telephone on 020 3372 6991;
or by email using email@example.com
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